June 14, 2017

  • SEOG – All SEOG will be in AY1 from this MOD forward.  We no longer have 16-17 Pell.
  • Verification Codes for 17-18 – We only have V1, V4, and V5.  SNAP and child support are no longer verifiable items.
  • Awards in CVue – Leave the awards as “Estimated”, do not put “Approved”.  CFA will change it once the file has been quality checked.

May 18, 2017

  • Restart Paperwork – If a student is restarting, please do not delete the tablet or laptop agreements that are in their file.
  • SEOG 17-18 – On the Program Cost Estimate (PCE), the SEOG (17-18) should be split between the 1st two Academic Years.  $50 should be applied to the 1st AY in term 2.  $50 should be applied to the 2nd Academic Year in term 1.  If the 17-18 is unavailable to program in CVue, the FP will only program $50 in SEOG to round out the 16-17 award year.
  • Health Programs – We are still enrolling the health programs on the attached DLs (Health Information Management).  When confirming program availability we should ONLY reference the catalog and the two attached DLs.

April 6, 2017

  • Award Letters to Students – CampusVue generates an award letter when CFA funds an account.  The award letter is sent via email, from the planner on the account.  Please familiarize yourself with the email sent and what the award letter looks like.
  • Scholarships – The planner does need to update the PCE and ARM when a student receives a scholarship.  Many of our students receive the scholarships long after they are packaged, but fail to update the PCE or ARM.  This causes problems when our collections department calls to collect on past due amounts when they do not actually exist.
  • CLE Hold Groups – The CLE group is no longer a hold group.  You will have to manually search the student’s groups to see if they are in the CLE group.
  • Matching Funds (UPDATE) – If a student qualifies for matching funds (tuition assistance match) and another CEHE grant/scholarship (Ex. 33% clinical grant), they can receive both.  Per Eric Juhlin, we CAN award CEHE grants and scholarships to students using the matching funds for tuition assistance.

March 22, 2017

  • Campus Change in CVue – When changing the campus from the original application in CVue, the Enrollment Wizard will ask “do you want to use the existing application information”, click NO to ensure it will update the campus to the new one.
  • Deferments for Perkins and FFEL Loans – We will need physical signatures on deferment forms for all students who have Perkins and/or FFEL loans.  Students can print out the deferment form, hand sign it, and take a picture of it to send back to us.
  • Child Support Paid (Update) – We can accept a statement from the student for child support paid (and/or received) even for V6.  We can require additional information if it doesn’t add up.  The statement, child support form, and ISIR all need to match.
  • ID POA – When you have an ID for a file that is expired, blurry, cut off, trashed, or anything else like that, and you have a POA to go with it, please include the bad ID in the file with the POA.

March 2, 2017

  • Worker’s Compensation – This should be included on the “other untaxed income” portion of the FAFSA.
  • FAFSA Correction Form for Dependent Students – When correcting a FAFSA for a dependent student, the parent must also sign the FAFSA correction form.
  • Adjusting Unsub on the ARM/PCE – There is a button on the ARM that will adjust your Unsub loans when the Pell or Sub loans have to be reduced because of lifetime limits. It is blue and says “Reallocate DL”. If it shows up on the PCE, that means it should be used.
  • Valid ID – If the ID will be valid on the start date, but will expire within 6 weeks after the start, a POA statement is required from the student, but approval from Kody is not.
  • Military Benefits and Where They are Sent
    • Chapter 30 (Montgomery GI Bill): funds are sent directly to the student. We set up the plan like a normal student and encourage them to send the funds to the school to pay down their ARM and loans.
    • Chapter 33 (Post 911 GI Bill): funds are sent to the school. Coordinate eligibility and the PCE with Angelique.
    • Chapter 35 (DEA – Survivors and Dependents): funds are sent directly to the student. We set up the plan like a normal student and encourage them to send the funds to the school to pay down their ARM and loans.