Restart Paperwork – If a student is restarting, please do not delete the tablet or laptop agreements that are in their file.
SEOG 17-18 – On the Program Cost Estimate (PCE), the SEOG (17-18) should be split between the 1st two Academic Years. $50 should be applied to the 1st AY in term 2. $50 should be applied to the 2nd Academic Year in term 1. If the 17-18 is unavailable to program in CVue, the FP will only program $50 in SEOG to round out the 16-17 award year.
Health Programs – We are still enrolling the health programs on the attached DLs (Health Information Management). When confirming program availability we should ONLY reference the catalog and the two attached DLs.
Alliance Grant – If a student has an Alliance Grant in place but also has an ARM set up, that student needs to still pay the monthly payment since the grant is contingent on her graduating and maintaining her GPA. If they graduate with a credit balance then that balance will be sent back to the student after graduation.
SEOG ***UPDATED*** – We cannot award SEOG to students who have used their full aggregate limit of Pell even if they have a 0 EFC.
Pending POG for V4 or V5 – We can submit a file pending POG if they are selected for V4 or V5.
Notify Registrar of Date Change activity – When putting in an activity in CVue for changing the date, it needs to be assigned to Beth Hatt.
UPDATE Income Earned from Work (IEFW) – We DO need to review the ISIR for IEFW if we have a copy of the tax transcripts or W2s. Even though the IEFW is not a verifiable item for tax filers, if we have tax return transcripts or wages and earnings transcripts that conflict with the info on the ISIR, we need to correct it. It will be conflicting information if we don’t. GOOD NEWS IS, if we can identify the conflicting information, we can probably correct the ISIR on the spot because we will have the documentation to do so.
SEOG for 4 Month Loan Periods – Ryan P. confirmed that SEOG is entered on a term by term basis rather than loading it all into the 1st AY for 4 month loan periods.
PO Boxes on MPNs – If the MPN is already completed for another school and is valid, we can accept it with PO Boxes for the student’s address. If a student is completing the MPN for IU/SHO, we cannot accept PO Boxes for the student’s address.
Pending Final ISIR – When submitting a file to audit “Pending Final ISIR”, please make sure that we have the VALID ID and a V5-RATED POG (no unofficial transcripts). If either of these items are missing, we have to wait to submit the file to audit until the corrected ISIR comes back. The reason being, these have a chance of coming back selected for V5.
Info Sheet (UPDATE)– If a student completes the info sheet and makes an error, the FP is allowed to complete a new one and send it for the student to sign. ***This has been retracted. The FP is no longer able to complete this form on behalf of the student. If this changes Dave will let us know!
Address on Info Sheet – If the student address on the info sheet is incorrect you do not need to complete a new one. CFA doesn’t look at that. If any of the references have a wrong address then it will need to be corrected.
Cut Off PCE’s – PCE’s cannot be cutoff. They must be corner to corner and show when and who the email was sent to. It also needs to show the disclaimer at the bottom. If anything is cut off it will not pass audit.
Money Paid/Received – If the parent gives the student money or pays a bill for the student it does not need to be added to the ISIR as money paid/received. If any person other than the student’s parents gives the student money it needs to be added.
SEOG – If the student has used all Pell for the current award year and has a 0 EFC we can still award SEOG.
If the student has reached Pell aggregate limits and has a 0 EFC we can still award SEOG.
Computer Fundamentals – A student can attempt to test out of Computer Fundamentals. It doesn’t cost anything. They can only try one time and have to pass with 90%+. The deadline is Sunday before classes start. If they pass the test then it works like a transfer credit. It can save the students money!!!
SEOG – Should now be 75 in the grant and 25 for the match.
QA Reminders – Make sure AY is brought up and explained to the student that it stands for Academic Year, it is 8 months long, and pertains to the period in which the maximum amount of loans can be received, Award Year applies to the Pell since it is awarded in 12 month increments.
Remote Planners – Do not tell students that you work from home. There is no need for them to know that and we want to remain professional.
ARM Statements and Invoices – If an ARM is set up for a small amount for AY1 and paid off before the next disbursement needs to be paid out there will be invoices sent to the student for 0.00 until the next amount disburses to their tuition. For example, AY1 has an ARM of $75 and paid off in 2 months but another ARM disbursement comes in a year later for $385 then in between those times a statement or invoice will go out for 0.00 showing the student they owe nothing. Then when the $385 gets put towards their tuition the invoices will then show their payment due. This will affect the months that they are paying back the loan as well.
POG Dates (update) – Dave spoke to Scott in CFA and we can accept POG’s if the month and date are not on it but they CLEARLY graduated. This shouldn’t happen a lot but if you have a POG that doesn’t have the date lets get approval from CFA.